Health System Specialist
Major Duties Include, but are not limited to:
Serves as liaison for and represents their respective Executive member at meetings within the organization and to VISN, VACO and external organizations Assists in the management and follow up of all issues within their Executive member's purview Serves as an active team member with the executive office staff and Executive member's direct reports and oversees the daily operations of their Pentad member's executive office activities Attends daily briefings if required, to advise and update on schedules, hot topics Manages special projects system-wide Manages processes for recruitment and hiring of Executive direct reports and Service Line Leaders including the full spectrum of HR recruitment and retention functions as follows:
Review, update, and/or write new position descriptions and classification requests Coordinate resume review and rating process and interview panels Write requests for approvals of relocation expenses Write requests for and coordinate hiring of fee personnel when required Advises on personnel actions for respective service lines Tracks performance review plans, competencies and forms Reviews/prepares pay for performance forms and Special Contribution Awards If required by Executive member, reviews all suspenses for respective service lines before submission to VISN Participates in process improvement projects at the service level and system-wide Identifies, develops and reviews systems to improve efficiencies in organization operations As directed by their Executive member, serves as liaison with Public Affairs to assist with briefings and tours for visits by VISN or VACO leadership Tracks service line action items for follow-up and resolutions Sits in on monthly briefings by service line leaders Collaborates with facility Strategic Planner to enhance facility plan and ensure appropriate service line involvement Analyzes data and provide recommendations related to respective service lines performance Facilitates multi-service committees and task work groups arid serves as a member of various facility committees and executive boards Prepares Issue briefs and Heads Up notices Presents Executive Office's New Employee Orientation section Keeps Executive members informed of internal and external issues Serves as liaison with and advises service lines and programs of internal and external issues of importance Serves as liaison with Service Line Leaders for review and updating of policies and SOP's Develops training plans and coordinates rotational training experiences for DoD administrative residents, VA administrative trainees, interns, residents and fellows Coordinates V-tel and computer logistics for Executive level meetings and presentations Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday, 7:
30am to 4:
00pm or 8:
00am to 4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Health System Specialist/PD40665A and PD40666A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/02/2020. GS-12 Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-13 Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
GS-12 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Prepare and provide presentations including oral and written explanations of data displays and their implications for healthcare management. Develop, implement, and interpret technical and conceptual improvements for resource allocation. Generate, document, analyze, and describe data reports for implementation Participate in the development, management, and administration of nationwide resource and workload databases. Perform trainings regarding national budget formulation and resource allocation processes. GS-13 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Prepare and provide presentations including oral and written explanations of data displays and their implications for healthcare management. Write policy and procedure statements, newsletters, reports, letters, and memoranda. Develop, implement, and interpret technical and conceptual improvements for resource allocation. Generate, document, analyze, and describe data reports for implementation Assist in the validation of organizational reports and products to ensure the integrity of the source data and processing techniques. Participate in the development, management, and administration of nationwide resource and workload databases. Perform trainings regarding national budget formulation and resource allocation processes. You will be rated on the following Competencies for this position:
Administration and ManagementOrganizational AwarenessOrganizational Performance AnalysisPersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
There are no special physical demands except the ability to work under pressure, tight time deadlines, and rapidly changing priorities. This work is primarily sedentary, but hours may be long and irregular. Work Environment:
Work is typically performed in adequately lighted and climate controlled offices in two divisions 42 miles apart. A weekly presence at both divisions may be required. The position may require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Serves as liaison for and represents their respective Executive member at meetings within the organization and to VISN, VACO and external organizations Assists in the management and follow up of all issues within their Executive member's purview Serves as an active team member with the executive office staff and Executive member's direct reports and oversees the daily operations of their Pentad member's executive office activities Attends daily briefings if required, to advise and update on schedules, hot topics Manages special projects system-wide Manages processes for recruitment and hiring of Executive direct reports and Service Line Leaders including the full spectrum of HR recruitment and retention functions as follows:
Review, update, and/or write new position descriptions and classification requests Coordinate resume review and rating process and interview panels Write requests for approvals of relocation expenses Write requests for and coordinate hiring of fee personnel when required Advises on personnel actions for respective service lines Tracks performance review plans, competencies and forms Reviews/prepares pay for performance forms and Special Contribution Awards If required by Executive member, reviews all suspenses for respective service lines before submission to VISN Participates in process improvement projects at the service level and system-wide Identifies, develops and reviews systems to improve efficiencies in organization operations As directed by their Executive member, serves as liaison with Public Affairs to assist with briefings and tours for visits by VISN or VACO leadership Tracks service line action items for follow-up and resolutions Sits in on monthly briefings by service line leaders Collaborates with facility Strategic Planner to enhance facility plan and ensure appropriate service line involvement Analyzes data and provide recommendations related to respective service lines performance Facilitates multi-service committees and task work groups arid serves as a member of various facility committees and executive boards Prepares Issue briefs and Heads Up notices Presents Executive Office's New Employee Orientation section Keeps Executive members informed of internal and external issues Serves as liaison with and advises service lines and programs of internal and external issues of importance Serves as liaison with Service Line Leaders for review and updating of policies and SOP's Develops training plans and coordinates rotational training experiences for DoD administrative residents, VA administrative trainees, interns, residents and fellows Coordinates V-tel and computer logistics for Executive level meetings and presentations Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday, 7:
30am to 4:
00pm or 8:
00am to 4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Health System Specialist/PD40665A and PD40666A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/02/2020. GS-12 Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-13 Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
GS-12 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Prepare and provide presentations including oral and written explanations of data displays and their implications for healthcare management. Develop, implement, and interpret technical and conceptual improvements for resource allocation. Generate, document, analyze, and describe data reports for implementation Participate in the development, management, and administration of nationwide resource and workload databases. Perform trainings regarding national budget formulation and resource allocation processes. GS-13 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Prepare and provide presentations including oral and written explanations of data displays and their implications for healthcare management. Write policy and procedure statements, newsletters, reports, letters, and memoranda. Develop, implement, and interpret technical and conceptual improvements for resource allocation. Generate, document, analyze, and describe data reports for implementation Assist in the validation of organizational reports and products to ensure the integrity of the source data and processing techniques. Participate in the development, management, and administration of nationwide resource and workload databases. Perform trainings regarding national budget formulation and resource allocation processes. You will be rated on the following Competencies for this position:
Administration and ManagementOrganizational AwarenessOrganizational Performance AnalysisPersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
There are no special physical demands except the ability to work under pressure, tight time deadlines, and rapidly changing priorities. This work is primarily sedentary, but hours may be long and irregular. Work Environment:
Work is typically performed in adequately lighted and climate controlled offices in two divisions 42 miles apart. A weekly presence at both divisions may be required. The position may require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0671 Health System Specialist - Salary Range:
$84,045 to $129,926 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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