Executive Assistant to CEO - Private Equity-backed Healthcare Co. - Mostly remote/hybrid!
Private Equity-backed Health Plan Solutions Company is seeking a new Full-Time/Permanent Executive Assistant to support its CEO.
Candidate must have a minimum of 10
years of current and applicable high-level executive administrative support experience working in a boutique environment/small company and a Bachelor's degree is strongly preferred.
Ideal candidates should be extremely personable, polished, great at multi-tasking, and possess strong MS Office Suite skills and a flexible, no task is too big or small mentality.
This position is mostly remote/hybrid with 1-2 days/month working in their office located outside of Philadelphia.
This is a newly created position, and the company boasts a great quality of life.
Salary depends on experience (90-100k) plus discretionary bonus eligibility
Responsibilities:
Provide high-level executive administrative support to the CEO.
There could be some overflow support when needed to 3-4p on the Executive Leadership Team when need when on-site.
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars.
Support CEO direct report EMT group with meetings, travel, and call scheduling.
Coordinate complex domestic and international travel arrangements and detailed itineraries.
Prepare, process, and submit expense reports.
Prepare, and organize important corporate, legal, and strategic materials and plans, and support board meetings and the preparation of board materials.
This role serves as the eyes and ears for the CEO, connecting organizations, projects, and critical business information to the CEO, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to deliver against the priorities of the business.
The role must interact seamlessly and with a professional demeanor across a broad range of individuals, including members of the Executive Management Team, Board of Directors, and leaders that report to the CEO.
Draft, type, prepare, and edit correspondence, communications, presentations, and other documents.
Handle, prioritize, and direct incoming communications as appropriate.
Act as the primary point of contact for the CEO, screening inquiries and requests.
File and retrieve corporate documents, records, and reports.
Assist in coordinating materials for board meetings, leadership meetings, and executive events.
Take and distribute meeting minutes as necessary.
Help facilitate logistics for internal and external events.
Liaise with vendors and service providers as needed.
Support occasional office-related tasks or vendor communications.
Support other executives and teams on special projects as required.
Conduct research and provide insights on various topics as requested by the CEO.
Assist with ad hoc project/personal work when needed.
Promote brand promise in all CEO and EMT level interactions:
Engage early and often for smarter, better, faster healthcare.
Required
Qualifications:
Minimum 10
years of current and applicable high-level executive administrative support experience working in a boutique environment/small company, preferably supporting C-level executives Experience in high-growth businesses and/or healthcare, health insurance, or health tech experience A Bachelor's degree is strongly preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software Excellent interpersonal and communication skills (both verbal and written) Able to handle highly sensitive and confidential financial, legal, personnel, and institutional information while exercising professionalism and discretion Exemplary time management skills and the ability to identify and anticipate the CEO's needs Demonstrate high levels of ethical, intellectual, professional, and personal values that complement the Company's team and culture Exceptional organizational skills and attention to detail Ability to manage multiple tasks and prioritize effectively Strong problem-solving skills and proactive thinking Discretion in handling sensitive and confidential information If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement.
Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries.
The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture.
Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.
For more information and additional opportunities, visit:
solomonpage.
com and connect with us on Facebook, Twitter, and LinkedIn.
Opportunity Awaits.
Recommended Skills Administration Agenda Development Attention To Detail Communication Confidentiality Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
Candidate must have a minimum of 10
years of current and applicable high-level executive administrative support experience working in a boutique environment/small company and a Bachelor's degree is strongly preferred.
Ideal candidates should be extremely personable, polished, great at multi-tasking, and possess strong MS Office Suite skills and a flexible, no task is too big or small mentality.
This position is mostly remote/hybrid with 1-2 days/month working in their office located outside of Philadelphia.
This is a newly created position, and the company boasts a great quality of life.
Salary depends on experience (90-100k) plus discretionary bonus eligibility
Responsibilities:
Provide high-level executive administrative support to the CEO.
There could be some overflow support when needed to 3-4p on the Executive Leadership Team when need when on-site.
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars.
Support CEO direct report EMT group with meetings, travel, and call scheduling.
Coordinate complex domestic and international travel arrangements and detailed itineraries.
Prepare, process, and submit expense reports.
Prepare, and organize important corporate, legal, and strategic materials and plans, and support board meetings and the preparation of board materials.
This role serves as the eyes and ears for the CEO, connecting organizations, projects, and critical business information to the CEO, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to deliver against the priorities of the business.
The role must interact seamlessly and with a professional demeanor across a broad range of individuals, including members of the Executive Management Team, Board of Directors, and leaders that report to the CEO.
Draft, type, prepare, and edit correspondence, communications, presentations, and other documents.
Handle, prioritize, and direct incoming communications as appropriate.
Act as the primary point of contact for the CEO, screening inquiries and requests.
File and retrieve corporate documents, records, and reports.
Assist in coordinating materials for board meetings, leadership meetings, and executive events.
Take and distribute meeting minutes as necessary.
Help facilitate logistics for internal and external events.
Liaise with vendors and service providers as needed.
Support occasional office-related tasks or vendor communications.
Support other executives and teams on special projects as required.
Conduct research and provide insights on various topics as requested by the CEO.
Assist with ad hoc project/personal work when needed.
Promote brand promise in all CEO and EMT level interactions:
Engage early and often for smarter, better, faster healthcare.
Required
Qualifications:
Minimum 10
years of current and applicable high-level executive administrative support experience working in a boutique environment/small company, preferably supporting C-level executives Experience in high-growth businesses and/or healthcare, health insurance, or health tech experience A Bachelor's degree is strongly preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software Excellent interpersonal and communication skills (both verbal and written) Able to handle highly sensitive and confidential financial, legal, personnel, and institutional information while exercising professionalism and discretion Exemplary time management skills and the ability to identify and anticipate the CEO's needs Demonstrate high levels of ethical, intellectual, professional, and personal values that complement the Company's team and culture Exceptional organizational skills and attention to detail Ability to manage multiple tasks and prioritize effectively Strong problem-solving skills and proactive thinking Discretion in handling sensitive and confidential information If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement.
Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries.
The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture.
Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.
For more information and additional opportunities, visit:
solomonpage.
com and connect with us on Facebook, Twitter, and LinkedIn.
Opportunity Awaits.
Recommended Skills Administration Agenda Development Attention To Detail Communication Confidentiality Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
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